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diff --git a/manual/en/manual_008.xml b/manual/en/manual_008.xml new file mode 100644 index 0000000..6cca81b --- /dev/null +++ b/manual/en/manual_008.xml @@ -0,0 +1,710 @@ +<?xml version='1.0' encoding='UTF-8'?><chapter id="sylpheed-8"> + <title>Sylpheed configuration</title> + <para> +All the configuration settings of Sylpheed are accessible from +the <computeroutput>Configuration</computeroutput> menu and consist of common settings +(<computeroutput>Common preferences</computeroutput>, <computeroutput>Filter settings</computeroutput>, +<computeroutput>Template</computeroutput> and <computeroutput>actions</computeroutput>) and account specific +settings. +</para> + <para> +With Sylpheed, there is no limit to the number of accounts +you can create. You can create new accounts for each of your +mail account, but also to change the default behaviour of +Sylpheed. As folders can be attached to accounts, the account +specific part of the configuration automatically change based +on the current folder (you can have a different signature when +replying to messages from different folders).</para> + <section> + <title>Common preferences </title> + <para> +The Common Preferences, found in the Configuration menu, controls +the window layout and the different options of the graphical +interface of Sylpheed. Depending on some compile time switches +(and on the availability of some extra libraries), some tabs +may be included (or not) in your version of Sylpheed. These tabs +are not listed here but are described (or will be described) in +the sections covering the optional features they control (like the +<computeroutput>Privacy</computeroutput> tab for the GnuPG interface).</para> + <section> + <title>Receive tab </title> + <para> +In here you can set up how to receive messages.</para> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/pref_receive..png"/> + </imageobject> + </mediaobject> + <itemizedlist> + <listitem> + <para> + You can define a special program to pick up messages from + the default unix mailbox. Usually this is not used, but + you can use it. Actually, this information may be wrong. + If someone knows better, please let me know. + </para> + </listitem> + <listitem> + <para> + <computeroutput>Local spool</computeroutput> lets you define where your local mailbox is + located. You can also tell Sylpheed whether or not to + filter the incoming messages from that mail spool file. + The spool directory defined here is used by all the accounts + of the <computeroutput>local</computeroutput> type, by default it is set to the + standard UNIX mailbox location. + </para> + </listitem> + <listitem> + <para> + <computeroutput>Autocheck new mail</computeroutput>. When you check this option, Sylpheed + will check if there is new mail on the set interval. + </para> + </listitem> + <listitem> + <para> + <computeroutput>Check new mail on startup</computeroutput> means that Sylpheed will + immediately look for new mail on all the selected accounts + when it loads. + </para> + </listitem> + <listitem> + <para> + <computeroutput>Update all local folders after incorporation</computeroutput> + Well, if you know the use of this option, feel free to + write this part... + </para> + </listitem> + <listitem> + <para> + In the news section you can specify how many articles + should be downloaded when opening a newsgroup. + </para> + </listitem> + </itemizedlist> + </section> + <section> + <title>Send tab </title> + <para> +In here you can set up how to send messages.</para> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/pref_send..png"/> + </imageobject> + </mediaobject> + <itemizedlist> + <listitem> + <para> + You can choose to use an external program (like sendmail) for + sending mail. By default no external program is necessary + and Sylpheed can directly send the outgoing messages to a + SMTP server. + </para> + </listitem> + <listitem> + <para> + The sent messages can be saved in the outbox (<computeroutput>Sent</computeroutput> + folder), the name of the outbox folder can be specified + for each account (see the account setting section). + </para> + </listitem> + <listitem> + <para> + The outgoing codeset selection can be changed to force + the definition of the character set used in sent mails. + The default and recommended value is <computeroutput>automatic</computeroutput>, + so Sylpheed determines the codeset when sending each + message. + </para> + </listitem> + </itemizedlist> + </section> + <section> + <title>Compose tab </title> + <para> +Controls the composition window's behaviour...</para> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/pref_compose.png"/> + </imageobject> + </mediaobject> + <itemizedlist> + <listitem> + <para> + You can change the signature separator and choose to insert + it automatically (unless your signature file already contains + this separator). Leave it as it is by default (unless you really + need to change it, and are ready to face a religion war), a lot + of mail clients rely on this separator to cut the signature when + quoting mails, and this one is accepted as the standard one. + </para> + </listitem> + <listitem> + <para> + If you hate the editor that comes with Sylpheed, you can choose + to automatically start an editor of your choice when composing + new messages (the editor can be defined in the <computeroutput>Other</computeroutput> tab). + </para> + </listitem> + <listitem> + <para> + The <computeroutput>wrap</computeroutput> settings defines how Sylpheed will wrap long + lines. You can choose to wrap quoted messages, wrap as you type, + or wrap when sending. You can also change the maximum line length. + </para> + </listitem> + <listitem> + <para> + The <computeroutput>reply</computeroutput> settings let you control the way you will reply + to mails. If <computeroutput>Automatically select account(...)</computeroutput> is set, + the account used when replying to a message is automatically + selected based on the folder the original message is in (as you + where already told, accounts can be attached to folders). + If <computeroutput>Quote message when replying</computeroutput> is selected, when hiting + the <computeroutput>Reply</computeroutput> button, the composition window pops up and is + filled with either the complete message you are replying to (if + nothing is selected in the body of this message) or the selected + part of its body. When this option is not selected, the composition + window is always empty, and you must cut-and-paste the parts of + the original message you want to quote manually. + </para> + </listitem> + </itemizedlist> + </section> + <section> + <title>Quote tab </title> + <para> +In here you can control the quotation of your replies and forwarded +messages.</para> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/pref_quote.png"/> + </imageobject> + </mediaobject> + <itemizedlist> + <listitem> + <para> + You can individually define the quotation mark that appears + at the beginning of each quoted line when replying and forwarding + a message. + </para> + </listitem> + <listitem> + <para> + You can also define the text that appears before and after the + quotation. The format of the quotation contains placeholders for + parts of the original message that are explains in the window + that appears when hiting the <computeroutput>Description of symbols</computeroutput> + button. + </para> + </listitem> + </itemizedlist> + </section> + <section> + <title>Display tab </title> + <para> +In here you can control the display options of Sylpheed.</para> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/pref_display..png"/> + </imageobject> + </mediaobject> + <itemizedlist> + <listitem> + <para> + You can change the font used to display the messages. Pressing + the button next to the font name field will open the font selection + window, then you can select among all the available fonts. + </para> + </listitem> + <listitem> + <para> + Turning on the translation of the header fields will change the + content of the header summary (between the summary and the message + pane), and use the localized header fields name based on the + selected language (selected by the 'LANG' environment variable). + This setting will only take effect the next time you will start + Sylpheed. + </para> + </listitem> + <listitem> + <para> + Selecting <computeroutput>Display unread next to folder name</computeroutput> will add + the number of unread messages next to the folder name in the + folder pane (so you can minimize the width of the folder pane + and hide the unread column). + </para> + </listitem> + <listitem> + <para> + You can also control the content of the summary pane. If you choose + to display the recipient name for the mail you send, in the <computeroutput>From</computeroutput> + column, for any mail you have sent, the name of the recipient will + appear preceded by an arrow (the characters sequence: -->). + The <computeroutput>Expand threads</computeroutput> controls the initial state of the message + threads when opening a folder (expanded or collapsed). + The <computeroutput>Set display item of summary</computeroutput> button opens a selection + window that contains all the available items to display in the + left column, the currently selected items in the right column. + Items can be added or removed using the two arrows that appears + between the columns. Using the <computeroutput>up</computeroutput> and <computeroutput>down</computeroutput> buttons + on the right side of the window, you can change the display order + of the selected item in the summary window (from left to right). + </para> + </listitem> + </itemizedlist> + </section> + <section> + <title>Message tab </title> + <para> +The message tab controls the message window options.</para> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/pref_message..png"/> + </imageobject> + </mediaobject> + <itemizedlist> + <listitem> + <para> + The message text can use colours to highlight the different levels + of quotation and URIs. The colours can be changed by using the + colours selection dialog that pops up when pressing the <computeroutput>Edit</computeroutput> + button next to the <computeroutput>Enable coloration of messages</computeroutput> toggle. + </para> + </listitem> + <listitem> + <para> + The display of the header summary between the summary and message + panes can also be turned on and off (<computeroutput>Display header pane above message view</computeroutput> dialog). + </para> + </listitem> + <listitem> + <para> + <computeroutput>Display short header on message view</computeroutput> and the <computeroutput>Edit</computeroutput> + button next to it, control the inclusion of some header fields + in the message view. If the message coloration has been turned on, + the addresses that appear in the header part of the message view + are highlighted as URIs. + </para> + </listitem> + <listitem> + <para> + The <computeroutput>Line space</computeroutput> setting controls the lines spacing of the + message view. + </para> + </listitem> + <listitem> + <para> + <computeroutput>Leave space on head</computeroutput>. Checking this box will make the + start of new lines (unwrapped, where the writer has pressed + the Enter/Return key) indent a few pixels. This can be useful + to read larger e-mails. + </para> + </listitem> + <listitem> + <para> + <computeroutput>Scroll half page</computeroutput>. When enabled, the text in the message + view will only scroll half a page instead of a whole page when + pressing the space bar. + </para> + </listitem> + <listitem> + <para> + <computeroutput>Smooth scroll</computeroutput>. Enabling this box will make the text + in the message view scroll in a smooth, sliding way. For the + eye this can be pleasing, it is a personal preference. + </para> + </listitem> + <listitem> + <para> + Select the <computeroutput>Resize attached image</computeroutput> if you want all the + images (attachment) to be resized to fit in the message window. + </para> + </listitem> + </itemizedlist> + </section> + <section> + <title>Interface tab </title> + <para> +The interface tab controls the Sylpheed's Graphical User Interface +behaviour.</para> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/pref_interface..png"/> + </imageobject> + </mediaobject> + <itemizedlist> + <listitem> + <para> + The <computeroutput>Open message when cursor keys are pressed</computeroutput> toggles controls + the opening of the messages while you go through them in the summary + pane using the cursor (up and down arrows) keys. If this toggle is on, + each time you press the <computeroutput>down</computeroutput> (or <computeroutput>up</computeroutput>) key in the + summary window, the current message changes and the content of the + message view changes to the content of the newly selected message. + Otherwise, the content of the message view does not change unless you + press enter (then the message view contains the content of the selected + message). + This does not change the behaviour of the left mouse button (always selects + and open the pointed message). + </para> + </listitem> + <listitem> + <para> + <computeroutput>Open first unread message when entering a folder</computeroutput> if selected, + when opening a folder, the message view will contain the first unread + message of this folder (or the latest message in the order the folder + uses for sorting messages). If not selected, the message view remains + empty until a message is selected (by changing the current message with + the cursor keys or with the left mouse button). + </para> + </listitem> + <listitem> + <para> + <computeroutput>Only marks message read when open in new window</computeroutput> leaves the + selected message unread (but display it in the message view) until you + open it in a new window (double click the left mouse button). + </para> + </listitem> + <listitem> + <para> + If <computeroutput>Execute immediately when moving or deleting messages</computeroutput> is not + selected, a new button appears in the button bar marked <computeroutput>Execute</computeroutput>. + When deleting or moving messages, they are first marked as deleted or + moved but Sylpheed does not move or delete them until you press the + <computeroutput>Execute</computeroutput> button (or the <computeroutput>Execute</computeroutput> entry of the + <computeroutput>Tools</computeroutput> menu). + </para> + </listitem> + <listitem> + <para> + The <computeroutput>Receive dialog</computeroutput> settings controls the dialog that pops + up (if you have set <computeroutput>Show receive dialog</computeroutput> to <computeroutput>always</computeroutput>) + when receiving new mails. + The default is to open a pop up window upon reception error unless + you select the <computeroutput>Dont't pop up error dialog (...)</computeroutput> toggle. + </para> + </listitem> + <listitem> + <para> + <computeroutput>The Set key bindings</computeroutput> button when pressed, opens a selection + window that contains a list of pre-defined key bindings (<computeroutput>Mew</computeroutput>, + <computeroutput>Mutt</computeroutput>, <computeroutput>Old Sylpheed</computeroutput>) to change all the key bindings + at once. The key bindings can also be changed one by one as described in + </para> + </listitem> + </itemizedlist> + </section> + <section> + <title>Other tab </title> + <para> +The other tab contains the settings that does not fit the +previous categories.</para> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/pref_other..png"/> + </imageobject> + </mediaobject> + <itemizedlist> + <listitem> + <para> + <computeroutput>Web browser</computeroutput>. Here you can enter the name of your favorite + web browser (Netscape, Opera, Mozilla, Lynx etc.). Add the %s parameter + to the command so Sylpheed knows it has to provide the text you clicked + on as the URL that the browser has to visit. + The arrow next to the text field can be used to display a scrolling + list of predefined URL browsing command lines. + </para> + </listitem> + <listitem> + <para> + <computeroutput>Printing</computeroutput>. Here you can define the program that should be used + to print. Default is lpr, and the %s is the name of the temporary file + that Sylpheed creates for lpr to print. + When using the <computeroutput>File->Print</computeroutput> menu entry to print the selected + message, a text window pops up to allow you to change the command + used to print. + </para> + </listitem> + <listitem> + <para> + <computeroutput>External editor</computeroutput>. You can select an external editor to write + your e-mails with, for example vi, emacs or gedit. Note that for + text-based editors like vi, you need to define a terminal window, + e.g. <guilabel>xterm -e vi %s</guilabel>. Otherwise there is no place that the + editor will be able to show up. Here too, the %s parameter is the + name of a temporary file that is created by Sylpheed. + </para> + </listitem> + <listitem> + <para> + <computeroutput>Add address to destination (...)</computeroutput> when selected, + double clicking an e-mail address (in the address book, + when the composition window is opened) can be used to add + this address to the <computeroutput>To:</computeroutput> field. + </para> + </listitem> + <listitem> + <para> + Confirming if you want to exit Sylpheed (or just exit quietly). + </para> + </listitem> + <listitem> + <para> + Cleaning the trashbox when exiting Sylpheed. + </para> + </listitem> + <listitem> + <para> + Have Sylpheed ask you to clean the trash before it is done. + </para> + </listitem> + <listitem> + <para> + Warn you when exiting Sylpheed when there are still messages + queued to be sent. + </para> + </listitem> + </itemizedlist> + </section> + </section> + <section> + <title>Setting up an account/changing an account </title> + <para> +In order to set up an account in Sylpheed, in the <computeroutput>Configuration</computeroutput> +menu you select <computeroutput>Create new account</computeroutput>. If you want to change the +settings of an existing account and this account is the current +one, in the <computeroutput>Configuration</computeroutput> menu select <computeroutput>Preferences for current account</computeroutput>, otherwise select <computeroutput>Edit accounts...</computeroutput>. +There you select the account you want to change. After that you press +<computeroutput>edit</computeroutput>. Then a dialog appears in which you can enter or update +the following areas: +</para> + <section> + <title id="Basic">Basic tab </title> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/account_basic..png"/> + </imageobject> + </mediaobject> + <para>In the "Basic" tab you name the account. This is to make identifying +the account easier. The name is then used in the <computeroutput>Change current account</computeroutput> +part of the <computeroutput>Configuration</computeroutput> menu, or in menu found in the lower +right corner of the main window (used to quickly switch to another account). +</para> + <para> +Choose a name that tells something about the account, like the +name of the ISP, mailbox or news-server you are setting up. +You can select this account to be the default account ("Usually used"). +The default account can also be defined from the <computeroutput>Edit accounts</computeroutput> +window (toggle the <computeroutput>D</computeroutput> column next to the account name). +</para> + <para> +Enter your name and e-mail address, and if you have one, the +organization that you use Sylpheed for. +In the Protocol box you select the type of service that this +account will be using. The flavors you can choose are: <computeroutput>POP3 normal</computeroutput>, +<computeroutput>POP3 APOP auth</computeroutput>, <computeroutput>IMAP4</computeroutput>, <computeroutput>NNTP news</computeroutput> or <computeroutput>None (local)</computeroutput>. +</para> + <para> +For POP3 and IMAP services you can then specify the server where +your mail is stored. Details about this name, and also the name +that goes into the field for <computeroutput>SMTP server (send)</computeroutput> should be given +to you by your ISP. +</para> + <para> +For a local unix mailbox, the <computeroutput>Server for receiving</computeroutput> is disabled, +since the mail will be received for you. +</para> + <para> +The fields for <computeroutput>User ID</computeroutput> and <computeroutput>Password</computeroutput> will also be +disabled for accounts that do no deal with POP3 or IMAP services. +Otherwise you can enter the login name and password for the e-mail +server with your ISP here. Usually these are the same as your login +name and password to access the dial-in service, but this is +not standard. If in doubt, contact the helpdesk of your ISP.</para> + <section> + <title>Passwords: </title> + <para> +The password is not printed in the entry field (replaced by stars) but +is stored in plaintext in the Sylpheed configuration files. The Sylpheed +configuration directory (~/.sylpheed) is only readable by 'owner', and +not by 'group' and 'other', do not change these access rights.</para> + </section> + </section> + <section> + <title id="Receive">Receive tab</title> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/account_pop_receive..png"/> + </imageobject> + </mediaobject> + <para>The <computeroutput>Receive</computeroutput> tab is only used for POP3 accounts. Here you +specify if the mails that were successfully retrieved should be removed +from the server. You can also tell Sylpheed to get all the +messages there, not only the ones you already received (in case +you leave your messages on the server). +You can choose to leave the messages on the server during a selectable +number of days (then remove them). +</para> + <para> +You can also define a limit for the size of the messages to +download. Any message bigger than this limit will not be +downloaded. +</para> + <para> +You can also choose to filter messages on receiving, if not +set, the messages are only filtered when you use the filter +entry of the Tools menu. +</para> + <para> +The default inbox defines the folder that receives the incoming +(and not filtered) messages for this account. +You can define a different folder as inbox for each of your +accounts. +</para> + <para> +If the <computeroutput>Get all checks for messages on this account</computeroutput> is turned +off, when using the <computeroutput>Get all</computeroutput> menu entry (or toolbar button) +this account will not be checked. To check for new mails for +this account, you must select the account, then use the <computeroutput>Get</computeroutput> +toolbar button (or menu entry). +</para> + </section> + <section> + <title id="Send">Send tab</title> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/account_send..png"/> + </imageobject> + </mediaobject> + <para>In the <computeroutput>Send</computeroutput> tab you can define the settings that apply +to sending mails. +</para> + <para> +You can choose to add the date field to the messages you send, +generate a unique message identifier, or add custom header +fields. + +</para> + <para> +If your SMTP server needs authentication, define the user ID and +password to use in this tab. You can also choose to first authenticate with +POP3 before sending.</para> + <section> + <title>X-face pictures: </title> + <para> +The user defined header field should be set up to contain your +X-face picture. +Thanks to Jeff Dairiki, you can have a complete online course in this. +Visit <ulink url="http://www.dairiki.org/xface/">this page</ulink> for the details.</para> + </section> + </section> + <section> + <title id="Compose">Compose tab</title> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/account_compose..png"/> + </imageobject> + </mediaobject> + <para>In the <computeroutput>Compose</computeroutput> tab you can define your signature file, +choose to always copy someone when sending mails (you can +choose to always copy your boss, or yourself), and define the +Reply-To field for the current account.</para> + </section> + <section> + <title id="Privacy">Privacy tab</title> + <para> +This tab is only available when Sylpheed has been compiled +with GPGME and GNUPG (for signature and encryption). + +</para> + <para> +With this tab you can choose the keys to use when signing +or encrypting mails for this account.</para> + </section> + <section> + <title id="Advanced">Advanced tab </title> + <para> +The Advanced tab contains some settings you normally do +not need to change (unless you really know what you are +doing).</para> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/account_advanced..png"/> + </imageobject> + </mediaobject> + <para> +You can change the default SMTP or POP3 ports used when +connecting to your mail server, define a domain name to +use when sending a mail. Some ISP (or mail relays) reject +mails without a valid domain name. +</para> + <para> +The default folders for the sent messages, drafts and +trash can be defined here. If not changed the current account +will use the default folders.</para> + </section> + <section> + <title>Attaching accounts to folders </title> + <para> +Pressing the right mouse button over a folder (in the folder pane), +and selecting the <computeroutput>Properties</computeroutput> entry will open the folder properties +form. In this form, in the <computeroutput>General</computeroutput> tab you can see (but not modify) +the folder name and the corresponding directory path (relative to the mail +directory). In the <computeroutput>Compose</computeroutput> tab:</para> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/folder_prop_compose..png"/> + </imageobject> + </mediaobject> + <para>You can select the account, choose to apply this setting also to +the sub-folders. +You can also force the address used when sending mail (to force a mailing +list address, for example), choose to send a copy of the sent mails +to a list of addresses different from the default one defined for the +selected account.</para> + </section> + <section> + <title>Using accounts in the real life </title> + <para> +Accounts can, of course be used to retrieve mails from different ISPs, +separate your personal and professional messages, but also to make your +life easier. +You can define different accounts just to change your address (as sender), +your signature, change the sent folder, etc... +Here is a summary of the account specific settings, feel free to +find your own use for them:</para> + <itemizedlist> + <listitem> + <para> + Sender name, address and organization. Signature, extra header + fields. + </para> + </listitem> + <listitem> + <para> + Leave or remove message from server (usefull for debug). + </para> + </listitem> + <listitem> + <para> + Incoming mails filtering and size limit. + </para> + </listitem> + <listitem> + <para> + Default field (<computeroutput>Reply-To</computeroutput>:, <computeroutput>Cc:</computeroutput>, <computeroutput>Bcc:</computeroutput>). + </para> + </listitem> + <listitem> + <para> + <computeroutput>Draft</computeroutput>, <computeroutput>Trash</computeroutput> and <computeroutput>Sent</computeroutput> folders. + </para> + </listitem> + </itemizedlist> + <para>By attaching accounts to folders, you can control all these settings +on a folder basis, but you can also change the <computeroutput>To:</computeroutput>, <computeroutput>Cc:</computeroutput>, +<computeroutput>Bcc:</computeroutput>, and <computeroutput>Reply-To:</computeroutput> for each folder (overrides the account +settings).</para> + </section> + </section> +</chapter>
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