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diff --git a/manual/en/manual_012.xml b/manual/en/manual_012.xml new file mode 100644 index 0000000..7d928ec --- /dev/null +++ b/manual/en/manual_012.xml @@ -0,0 +1,317 @@ +<?xml version='1.0' encoding='UTF-8'?><chapter id="sylpheed-12"> + <title>Address Book</title> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/address_book..png"/> + </imageobject> + </mediaobject> + <para> +In the address book, accessible through Shift-Ctrl-A, +the Addressbook button, or through the "Tools" menu, you +store e-mail addresses of the people and places you want +to write more often. +</para> + <para> +If the options have been compiled into Sylpheed, the +address book can connect to a LDAP server for address +lookup, and you can use the address book stored on your +Palm PDA. +</para> + <section> + <title>Adding and Deleting Addresses </title> + <para> +Adding an address to the address book is quite easy too. +Rightclick the folder or group you want to add the address +to, select "new address" and fill in the dialog that comes +up. You can also directly click the Add button in the +address book window, and the dialog comes up. In this +case the address is moved into the folder/group that is +selected at the moment of adding. +</para> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/address_book_basic..png"/> + </imageobject> + </mediaobject> + <para> +In the "Basic data" tab, you can fill the first +and last name and provide a nickname. The "Display name" +will be used by the "Name" column of the address book +window. +</para> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/address_book_address..png"/> + </imageobject> + </mediaobject> + <para> +In the "E-Mail address" tab, fill the address field +and use the "Add" button to add the address to the list. +An alias can also be assigned to this address and used +when searching for an address. +Several addresses can be assigned to the same person +in your address book by repeating the sequence described +above. The addresses can then be sorted by using the +"Move up" and "Move down" buttons. The address on the top +will be the first one listed in the address book main window. +</para> + <para> +Deleting an address is equally simple. Find the address, +click it once, and press the Delete button. +</para> + </section> + <section> + <title>Folders and Groups </title> + <para> +You can use groups and folders to organize your address +book into categories, hierarchies and aliases. +The folders are used to generate a hierarchical organization +and contain the actual addresses, while the groups are +used to group together addresses that lives in separate +folders. +</para> + <para> +Sounds complicated, so let's see an example: consider +your workmates, they are arnaud (arnaud@company.com), +sandra (sandra@company.com), xavier (xavier@company.com) +and the chief, helene (helene@company.com). You can +create a folder named <guilabel>myGroup</guilabel>, create the entries +for all your workmates in this folder. Now you can create one +groupe named <guilabel>jokes</guilabel> that includes all but the boss +to use when sending your daily jokes, another one named +<guilabel>team</guilabel> that includes everybody for the usual group +(serious) communication, and a third group named +<guilabel>reports</guilabel> that includes the boss, and the one working +with you on some projects for the weekly reports. +</para> + <para> +To generate this kind of addresses organization +you only need to create the entries once, then when +creating groups you can select among the existing entries +to fill the groups. +</para> + <para> +The address book, like the mail folders, can be expanded +into an entire tree of sections. For this you right-click +on the folder where you want to add a new folder, and +select "new folder". Then you can enter a descriptive +name for the folder, click Ok, and your folder is created. +</para> + <para> +In this same way you can create a new group in a folder. +Right-click on the folder, select "new group", enter a name +for it, and that's it. +</para> + <para> +The group settings window pops up in order to fill the group +with addresses. Use the two arrows to add to or remove from +the group the selected address. +Once the group contains the list of addresses you want it to +contain, click the "OK" button to close the window. +</para> + <mediaobject> + <imageobject> + <imagedata fileref="snapshots/address_book_group..png"/> + </imageobject> + </mediaobject> + </section> + <section> + <title>Combination with Message Composition Window </title> + <para> +You can either enter the first letters of an address +(or alias) in the <guilabel>To:</guilabel> or <guilabel>Cc:</guilabel> field +of the composition window and press the TAB key to +let Sylpheed do the completion or open the address book, +select addresses from there and use the <guilabel>To:</guilabel> +and <guilabel>Cc:</guilabel> buttons to copy the selected addresses +into the corresponding fields of the composition window. +</para> + <para> +When using the completion mode, when one or more address +matches the start you have entered, a dropdown list appears. +Select the correct address from this list and press enter +to complete the composition window's field. +</para> + <para> +In completion mode, the search is made on the E-mail +address and on the alias. The other fields of the +address book entry are not used (name, nickname,...). +</para> + <para> +When the address book is opened, if you select a group, +using the <guilabel>To:</guilabel> or <guilabel>Cc:</guilabel> buttons will +copy all the addresses of the selected group into the +corresponding field of the composition window. +</para> + <para> +Using our previous example, you can select the <guilabel>jokes</guilabel> +group when sending you morning jokes, and the <guilabel>reports</guilabel> +one when sending your weekly reports... +</para> + </section> + <section> + <title>Using your PDA addressbook (with Jpilot) </title> + <para> +Sylpheed can optionally use your PDA addressbook. This option is +available if you have compiled Sylpheed with the support of Jpilot. +For more details regarding the compilation of Sylpheed with (or without) +optional features, see the compilation section. +</para> + <para> +Sylpheed uses the Jpilot side copy of your address book, so you do +not need to put your PDA on the craddle to find an address (but do +not forget to synchronize). +</para> + <para> +In order to use your PDA's addressbook in Sylpheed, open the addressbook +window, select the <computeroutput>JPilot</computeroutput> icon in the left tree view, +use the <computeroutput>File -> New Jpilot</computeroutput> menu entry and choose a name for +this addressbook. +Define the name of the Jpilot addressbook file (usually in: +<guilabel>~/.jpilot/AddressDB.pdb</guilabel>) and press <computeroutput>OK</computeroutput>. +You can use one (or more) of the custom fields to store alternate +Email addresses for the same person. +</para> + <para> +Now you can browse your PDA addressbook. Sylpheed only has read +access to this addressbook, so you can't modify your PDA addressbook +from Sylpheed. +</para> + </section> + <section> + <title>LDAP server connection </title> + <para>Contributed by Tom Hollins. +</para> + <para> +In order to add an LDAP server to the sylpheed program, you will click +on the <guilabel>Tools</guilabel> menu item, then click on <guilabel>Address book</guilabel>. +Sylpheed will open the address book window. +Select (click once) the <guilabel>LDAP Server</guilabel> line located in the left window +pane of the address book. +Now Click on the <guilabel>File</guilabel> menu item. +Click on the <guilabel>New server</guilabel> menu item. +Sylpheed opens a dialog box with standard LDAP text entry boxes. +</para> + <para> +We'll assume you work for <computeroutput>Spacely Sprockets Corporation</computeroutput>. This will be +used in the examples below. +</para> + <para> +The <guilabel>NAME</guilabel> line is the name you want to give to the LDAP server. It can +be anything but you should select, roughly the one that helps you to +identify it quickly. If you are doing this at a company, just enter +"Spacely LDAP" without the quotation marks. +</para> + <para> +The <guilabel>HOSTNAME</guilabel> line is the human name of the server from the DNS lookup +entry, OR the IP address of the LDAP server (important if the LDAP +server is used for authentication). So your company may have a server +called <computeroutput>ldap.spacely.com</computeroutput>. Your company may use something like 10.0.0.200. +Either of these should work. +NOTE: if you are a home user, you can specify "localhost" (no quotes) +or 127.0.0.1 as your hostname if your LDAP server runs on the same +machine as your mail client. Sylpheed automatically assumes a local +configuration and does this for you. I include this in case your +configuration is changing back to a local. +</para> + <para> +The <guilabel>PORT</guilabel> entry shouldn't have to be modified unless your IT department +has changed this. The normal port for LDAP is 389. +</para> + <para> +The <guilabel>SEARCH BASE</guilabel> text entry need not concern you since you can click +the <guilabel>Check Server</guilabel> button on this dialog box. After clicking this +button the <guilabel>SEARCH BASE</guilabel> will be automatically filled in. +The following paragraph gets technical and can be skipped for the +faint of heart. +</para> + <para> +For the sake of clarity, this is the DN (distinguished name) of the +LDAP server with only the DC entries. So for our example the LDAP +server has been setup with a DN = dc=spacely, dc=com. We would type +into the <guilabel>SEARCH BASE</guilabel> line (without quotes) "dc=spacely, dc=com". +I hope this is clear for the technically minded. +</para> + <para> +If your LDAP server allows anonymous binding and you do not have "virtual" +LDAP domains then you should be able to click on the <guilabel>OK</guilabel> button. +Now click once on the entry for your server so that it becomes highlighted. +Click once in the <guilabel>NAME</guilabel> text entry field below the right pane. +Enter someone's first name. +Click once on the <guilabel>Lookup</guilabel> button. It should work. Below the lookup +button is a status line which will tell you whether you have an error +or not. Also, while it is searching it will blink (a good sign because +this means the login to the server worked). +If it does work you can skip the rest of this discussion. +</para> + <para> +If your LDAP server does not allow anonymous binding then you will +need to look at the top of the dialog box and find the "tab" marked +<guilabel>Extended</guilabel> and click it once. +You may need to enter the top level DN because you may have an LDAP +server which is setup with multiple virtual domains. Your IT guy +needs to get involved here by telling you what the DN really is +along with, maybe, its password. It really depends upon how it is +setup. Maybe the DN includes a CN (common name). +So for our example (and in the OpenLDAP examples) you have entered +a DN = cn=manager, dc=spacely, dc=com. +In the <guilabel>BIND DN</guilabel> text entry box enter (without quotes) +"cn=manager, dc=spacely, dc=com". +In the <guilabel>PASSWORD</guilabel> text entry box enter just the password itself no +equals sign or anything. +Click the <guilabel>OK</guilabel> and try the test lookup above. +</para> + <para> +If you are still experiencing a problem, then it may be the +search criteria you are using or the attributes used by your +LDAP server. +</para> + <para> +The attributes" of the server are "field names" that are being +searched. The acceptable fields are automatically entered for +the Sylpheed defaults, and they are <guilabel>(&(mail=*)(cn=%s*))</guilabel>. I will +use words to now describe that line, just in case it is hard for +you to figure out what is entered here: left open parenthesis, +ampersand, left open parenthesis, the word mail (or any attribute +in LDAP speak or called field in database speak), an equal sign, +an asterisk (means search all), right closing parenthesis, left +open parenthesis, the letters "cn", an equal sign,a percent sign, +the letter "s", an asterisk, right closing parenthesis, right +closing parenthesis. +While not necessarily the best criteria it should work, but only +if your IT department has formatted the Common Name (CN) the way +you are searching for it. +The entry essentially states "search on ALL email addresses, and +the common name starts with" (whatever you have typed into the +lookup field). +Another way to test this is to work through the alphabet and enter +one character only, and see if this retrieves some entries. Once +you see some entries you will understand how to effectively search. +If this doesn't work then you will need to get someone from your +IT department involved. The "mail" or "cn" either isn't used in a +normal way, doesn't exist, or it is stored some way that can not +be debugged in a document like this one. +</para> + <para> +Additional searching for people who get some results but not exactly +what they want: +Try using and asterisk before your search criteria. This will say +to the LDAP server "I want you to return all entries where this +text exists anywhere in the CN field". +By now you should realize that if you are entering this asterisk +all the time then you right click your LDAP server entry in the +left pane and choose <guilabel>Edit</guilabel> from the pop-up menu. Click on the +<guilabel>Extended</guilabel> tab and change that first line to have an asterisk +before the percent sign. I use this since I don't always know +whether the name was entered as a formal name like Thomas or +informal like Tom. +</para> + <para> +If you still can't do anything with LDAP then there is a proxy +between you and the LDAP server that your IT department has to +address, or there is something about the "attributes" (fields) +of your LDAP database you will need to enter into that extended +tab of the LDAP server edit dialog box. +</para> + </section> +</chapter>
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