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diff --git a/manual/en/manual_006.xml b/manual/en/manual_006.xml new file mode 100644 index 0000000..fe5a40e --- /dev/null +++ b/manual/en/manual_006.xml @@ -0,0 +1,730 @@ +<?xml version='1.0' encoding='UTF-8'?><chapter id="sylpheed-6"> + <title>The menu options of Sylpheed</title> + <para> +The menu in Sylpheed is the primary entry to all the things +you can do with Sylpheed. The menu structure gives you following +options: +</para> + <section> + <title>File menu</title> + <itemizedlist> + <listitem> + <para> + <computeroutput>Add mailbox:</computeroutput> this option lets you add a new MH mail-directory. + It will generate IN, OUT, QUEUE, DRAFT and TRASH mailfolders + inside the new mailbox.</para> + </listitem> + <listitem> + <para> + <computeroutput>Check for new messages in all folders:</computeroutput> rescans the entire tree + of existing mailboxes to reflect the correct state (usually + won't be necessary).</para> + </listitem> + <listitem> + <para> + <computeroutput>Folder:</computeroutput> lets you add, rename or delete a mailfolder.</para> + <itemizedlist> + <listitem> + <para> + <computeroutput>Create new folder:</computeroutput> to create a new folder. You must select + the top level node of the folder tree of a sub folder before + using this menu entry, in order to define the location of the + new folder to create.</para> + </listitem> + <listitem> + <para> + <computeroutput>Rename folder:</computeroutput> change the name of the selected folder.</para> + </listitem> + <listitem> + <para> + <computeroutput>Delete folder:</computeroutput> delete the selected folder (also delete the + messages contained in the selected folder).</para> + </listitem> + </itemizedlist> + </listitem> + <listitem> + <para> + <computeroutput>Import mbox file...:</computeroutput> lets you import an mbox file + (like created by Pine) into an MH mailbox.</para> + </listitem> + <listitem> + <para> + <computeroutput>Export to mbox file:</computeroutput> lets you export an MH mailbox to an mbox file.</para> + </listitem> + <listitem> + <para> + <computeroutput>Empty trash:</computeroutput> obviously, this will empty the trash folder.</para> + </listitem> + <listitem> + <para> + <computeroutput>Save as:</computeroutput> lets you save the selected e-mail to a plain textfile + on disk.</para> + </listitem> + <listitem> + <para> + <computeroutput>Print:</computeroutput> lets you print the selected e-mail to a printer.</para> + </listitem> + <listitem> + <para> + <computeroutput>Exit:</computeroutput> ends Sylpheed.</para> + </listitem> + </itemizedlist> + </section> + <section> + <title>Edit menu </title> + <itemizedlist> + <listitem> + <para> + <computeroutput>copy:</computeroutput> lets you copy the selected text to a buffer, + from where you can paste it into a different place. + Shortcut: Ctrl-C</para> + </listitem> + <listitem> + <para> + <computeroutput>select all:</computeroutput> selects all the text in the current window. + Shortcut: Ctrl-A</para> + </listitem> + <listitem> + <para> + <computeroutput>select thread:</computeroutput> selects all the messages of the current thread.</para> + </listitem> + <listitem> + <para> + <computeroutput>Find in current message:</computeroutput> searches a string in the current message. + Shortcut: Ctrl-F</para> + </listitem> + <listitem> + <para> + <computeroutput>search messages:</computeroutput> searches a message based on its To, From, Subject + header fields or body content. Start searching from the selected + message, in the selected folder. + Shortcut: Shift-Ctrl-F</para> + </listitem> + </itemizedlist> + </section> + <section> + <title>View menu </title> + <para> +The view menu allows you to change the way that Sylpheed appears. +You can set different windows separately (folder view, messages etc.), +enable or disable the statusbar and so on. +It contains also the commands to toggle the display of some parts +of the current message, or sort the messsages in the selected folder +based on different attributes. +</para> + <itemizedlist> + <listitem> + <para> + <computeroutput>Show or hide:</computeroutput> let you control the parts of the Sylpheed user interface + you want to display.</para> + <itemizedlist> + <listitem> + <para> + <computeroutput>Folder tree:</computeroutput> not implemented yet</para> + </listitem> + <listitem> + <para> + <computeroutput>Message view:</computeroutput> show or hide the message pane. When hidden, the + messages are displayed in a separate window. To read a message + double click in the summary pane. The message is then opened in + a new window. You can close this new window by pressing the escape + key.</para> + </listitem> + <listitem> + <para> + <computeroutput>Toolbar:</computeroutput> sets how you want to see the toolbar. Icons and text, + or one of these.</para> + <itemizedlist> + <listitem> + <para> + <computeroutput>Icon and Text:</computeroutput> show icons and text in the toolbar.</para> + </listitem> + <listitem> + <para> + <computeroutput>Icon:</computeroutput> only display the icons, do not display the text + below them.</para> + </listitem> + <listitem> + <para> + <computeroutput>Text:</computeroutput> only the text, hide the icons.</para> + </listitem> + <listitem> + <para> + <computeroutput>None:</computeroutput> hide the toolbar.</para> + </listitem> + </itemizedlist> + </listitem> + <listitem> + <para> + <computeroutput>Status bar:</computeroutput> show it or hide it.</para> + </listitem> + </itemizedlist> + </listitem> + <listitem> + <para> + <computeroutput>Separate folder tree:</computeroutput> selects between having the folder tree + attached to the main window, or floating separately.</para> + </listitem> + <listitem> + <para> + <computeroutput>Separate message view:</computeroutput> selects between having the selected + message in the summary pane attached to the main window, or + floating separately.</para> + </listitem> + <listitem> + <para> + <computeroutput>Sort:</computeroutput> controls the way the messages are sorted in the selected + folder. Each option sorts the messages in descending order (the + bigger one being on the top of the summary pane), and can be + reversed by selecting the same menu entry a second time (each + time you select the same menu entry the order is reversed).</para> + <itemizedlist> + <listitem> + <para> + <computeroutput>Sort by number:</computeroutput> sort the message based on their MH number.</para> + </listitem> + <listitem> + <para> + <computeroutput>Sort by size:</computeroutput> sort the message on their size.</para> + </listitem> + <listitem> + <para> + <computeroutput>Sort by date:</computeroutput> sort the messages based on their date.</para> + </listitem> + <listitem> + <para> + <computeroutput>Sort by from:</computeroutput> the messages are sorted by their sender address + (From field, sorted alphabetically).</para> + </listitem> + <listitem> + <para> + <computeroutput>Sort by recipient:</computeroutput> the messages are sorted by their recipient + (sorted alphabetically).</para> + </listitem> + <listitem> + <para> + <computeroutput>Sort by subject:</computeroutput> the messages are sorted by their subject + (sorted alphabetically).</para> + </listitem> + <listitem> + <para> + <computeroutput>Sort by color label:</computeroutput> sort the messages based on their color. + Read the context menu description below to find how to assign + colors to messages.</para> + </listitem> + <listitem> + <para> + <computeroutput>Sort by mark:</computeroutput> separate marked and unmarked messages. Read the + context menu description below to find how to mark messages.</para> + </listitem> + <listitem> + <para> + <computeroutput>Sort by unread:</computeroutput> separate read and unread messages.</para> + </listitem> + <listitem> + <para> + <computeroutput>Sort by attachment:</computeroutput> separate messages with and without attachment.</para> + </listitem> + <listitem> + <para> + <computeroutput>Don't sort:</computeroutput> do not sort the messages.</para> + </listitem> + <listitem> + <para> + <computeroutput>Ascending:</computeroutput> sort the messages in ascending order. If the field used + to sort the messages is displayed in the summary view, a little + arrow on the right side of the corresponding summay column header + reflects the sort order you select from the menu.</para> + </listitem> + <listitem> + <para> + <computeroutput>Descending:</computeroutput> sort the messages in descending order.</para> + </listitem> + <listitem> + <para> + <computeroutput>Attract by subject:</computeroutput> move close to each other the messages + having the same subject (or a close subject).</para> + </listitem> + </itemizedlist> + </listitem> + <listitem> + <para> + <computeroutput>Thread view:</computeroutput> turn the threaded view on or off. When turned on the + messages of the same thread (the same discussion generated by replying + to each other mail) are grouped as a tree representing the discussion + flow. Each reply being linked to its orignal message. Each branch can + be open or closed by using the small plus or minus sign next to it. + The threads are based on the In-Reply-To and Reference fields of the + mail header, so never start a new conversation by replying to an + old message, this will add your new mail to the old unrelated thread. + Shortcut: Ctrl-T</para> + </listitem> + <listitem> + <para> + <computeroutput>Expand all threads:</computeroutput> if the threaded view is selected, expand all the + threads in the opened folder.</para> + </listitem> + <listitem> + <para> + <computeroutput>Collapse all threads:</computeroutput> if the threaded view is selected, collapse all the + threads in the opened folder.</para> + </listitem> + <listitem> + <para> + <computeroutput>Set display item:</computeroutput> use it to change the list of items to display + in the summary view. This setting can also be changed through + the common preferences.</para> + </listitem> + <listitem> + <para> + <computeroutput>Go to:</computeroutput> use it to navigate from message to message based on the + sub-menu criterias.</para> + <itemizedlist> + <listitem> + <para> + <computeroutput>Prev. message:</computeroutput> go to the previous message in the current + folder. + Shortcut: P</para> + </listitem> + <listitem> + <para> + <computeroutput>Next message:</computeroutput> go to the next message in the current + folder. + Shortcut: N</para> + </listitem> + <listitem> + <para> + <computeroutput>Prev. unread:</computeroutput> go to the previous unread message. + Shortcut: Shift-P</para> + </listitem> + <listitem> + <para> + <computeroutput>Next unread:</computeroutput> go to the next unread message. + Shortcut: Shift-N</para> + </listitem> + <listitem> + <para> + <computeroutput>Prev. new:</computeroutput> go to the previous new message.</para> + </listitem> + <listitem> + <para> + <computeroutput>Next new:</computeroutput> go to the next new message.</para> + </listitem> + <listitem> + <para> + <computeroutput>Prev. marked:</computeroutput> go to the previous marked message.</para> + </listitem> + <listitem> + <para> + <computeroutput>Next marked:</computeroutput> go to the next marked message.</para> + </listitem> + <listitem> + <para> + <computeroutput>Prev. labeled:</computeroutput> go to the previous labeled message.</para> + </listitem> + <listitem> + <para> + <computeroutput>Next labeled:</computeroutput> go to the next labeled message.</para> + </listitem> + <listitem> + <para> + <computeroutput>Other folder:</computeroutput> change the current folder. Opens a new window + with the folder tree, and open the selected folder.</para> + </listitem> + </itemizedlist> + </listitem> + <listitem> + <para> + <computeroutput>Code set:</computeroutput> allows you to select what codeset you want to use + for your e-mails. This codeset will be used when sending + mails. Note Sylpheed will always try to use the more compatible + codeset based on the characters used in your message, so unless + you use special latin-1 characters in your mail, the encoding + will be defined as 7bits ASCII even if you have selected the + ISO-8859-1 character set. + The auto-detect option let Sylpheed automatically detect the + character set based on the content of the messages.</para> + </listitem> + <listitem> + <para> + <computeroutput>Open in new window:</computeroutput> open the selected message in a new window. + This new window can be closed by pressing the escape key. + Shortcut: Ctrl-Alt-N</para> + </listitem> + <listitem> + <para> + <computeroutput>Message source:</computeroutput> opens a new window and display the complete + source of the message in it (without any formatting and with + all the header fields). + Shortcut: Ctrl-U</para> + </listitem> + <listitem> + <para> + <computeroutput>Show all header:</computeroutput> toggles on and off the display of the complete + message header. + Shortcut: Ctrl-H</para> + </listitem> + <listitem> + <para> + <computeroutput>Update summary:</computeroutput> update the Sylpheed window. + Shortcut: Ctrl-Alt-U</para> + </listitem> + </itemizedlist> + </section> + <section> + <title>Message menu </title> + <para> +Here you find the following options:</para> + <itemizedlist> + <listitem> + <para> + <computeroutput>Get new mail:</computeroutput> this will collect all new mail for your + default mail-identity. + Shortcut: Ctrl-I</para> + </listitem> + <listitem> + <para> + <computeroutput>Get from all accounts:</computeroutput> Sylpheed will poll all defined + mail-identities for new mail. + Shortcut: Shift-Ctrl-I</para> + </listitem> + <listitem> + <para> + <computeroutput>Cancel receiving:</computeroutput> stop the new mails reception.</para> + </listitem> + <listitem> + <para> + <computeroutput>Send queued messages:</computeroutput> all the messages that you put into + the "Queue" folder will now be sent off.</para> + </listitem> + <listitem> + <para> + <computeroutput>Compose new message:</computeroutput> allows you to write a new e-mail + message. + Shortcut: Ctrl-M</para> + </listitem> + <listitem> + <para> + <computeroutput>Reply:</computeroutput> an e-mail message will be created with the sender + of the selected message in the summary pane as recipient. + Depending on the settings, your signature will be added + to the mail, and the original mail text will be quoted. + If a part of the original mail is selected, only this + part will be quoted in the reply. + Shortcut: Ctrl-R</para> + </listitem> + <listitem> + <para> + <computeroutput>Reply to</computeroutput> </para> + <itemizedlist> + <listitem> + <para> + <computeroutput>all:</computeroutput> as Reply, but the recipients will be all + e-mail addresses in the original messages (including + the ones in the cc: part). + Shortcut: Shift-Ctrl-R</para> + </listitem> + <listitem> + <para> + <computeroutput>sender:</computeroutput> as Reply.</para> + </listitem> + <listitem> + <para> + <computeroutput>Mailing list:</computeroutput> reply to the mailing list. To use + when replying to a mailing list (unless you want to reply + only to the poster of the message). + Shortcut: Ctrl-L</para> + </listitem> + </itemizedlist> + </listitem> + <listitem> + <para> + Reply to sender: as Reply, but the recipient is the address + defined in the Sender header field (not the Reply-To address).</para> + </listitem> + <listitem> + <para> + <computeroutput>Forward:</computeroutput> a message will be created with the original + message in the summary pane as text. You can then + enter a recipient e-mail address, edit the text if + you want, and send it. + Shortcut: Ctrl-Alt-F</para> + </listitem> + <listitem> + <para> + <computeroutput>Forward as attachment:</computeroutput> as Forward, but the message + text will sent along as a separate textfile. + Shortcut: Shift-Ctrl-Alt-F</para> + </listitem> + <listitem> + <para> + <computeroutput>Redirect:</computeroutput> re-send the selected message to someone else. Compared + to a forward, the message is not marked as forwarded, and the sender + is the original mail sender.</para> + </listitem> + <listitem> + <para> + <computeroutput>Re-edit:</computeroutput> lets you open all already sent message in + edition mode to re-send it.</para> + </listitem> + <listitem> + <para> + <computeroutput>Move:</computeroutput> lets you move the message to a different folder. + You can select the destination folder from a browse-window.</para> + </listitem> + <listitem> + <para> + <computeroutput>Copy:</computeroutput> as Move, only that the message is copied to the + new folder, instead of moved. + Shortcut: Shift-Ctrl-O</para> + </listitem> + <listitem> + <para> + <computeroutput>Delete:</computeroutput> lets you delete the message that is selected + in the summary pane. + Shortcut: Ctrl-D</para> + </listitem> + <listitem> + <para> + <computeroutput>Mark:</computeroutput> Gives a submenu: <computeroutput>Mark/Unmark/Mark as read/Unmark as read</computeroutput>. When you mark messages, you can do a specific + action (e.g. move, delete) on all of the marked messages. + You can unmark messages that you mistakenly marked. + The other options do as they say, they mark or unmark + a message as read, and mark all read, marks all the messages + of the current folder as read.</para> + </listitem> + </itemizedlist> + <para> +A note on functions like Move, Copy and Delete: if you did not +specify to execute the commands immediately (in the configuration), +you will have to select the <computeroutput>Execute</computeroutput> command. This is a button +in the toolbar, and can also be found in the Summary menu.</para> + </section> + <section> + <title>Tool menu </title> + <para> +In the Tool menu are grouped the filters control, address book +access and log window control.</para> + <itemizedlist> + <listitem> + <para> + <computeroutput>Address book:</computeroutput> opens the address book window. + Shortcut: Shift-Ctrl-A</para> + </listitem> + <listitem> + <para> + <computeroutput>Add sender to address book:</computeroutput> adds the sender of the selected + message to one of your address books. When selected a window + opens to let you select the target address book.</para> + </listitem> + <listitem> + <para> + <computeroutput>Filter messages:</computeroutput> apply the filter rules to the messages + of the inbox.</para> + </listitem> + <listitem> + <para> + <computeroutput>Create filter rule:</computeroutput> create a new filter rule based on the + selected message.</para> + <itemizedlist> + <listitem> + <para> + <computeroutput>Automatically:</computeroutput> open the filter rules creation window + to define a new rule.</para> + </listitem> + <listitem> + <para> + <computeroutput>By From:</computeroutput> opens the filter rules creation window and + fills the filter settings fields to build a filter based + on the sender of the selected message.</para> + </listitem> + <listitem> + <para> + <computeroutput>By To:</computeroutput> opens the filter rules creation window and + fills the filter settings fields to build a filter based + on the receiver of the selected message.</para> + </listitem> + <listitem> + <para> + <computeroutput>By Subject:</computeroutput> opens the filter rules creation window and + fills the filter settings fields to build a filter based + on the subject of the selected message.</para> + </listitem> + </itemizedlist> + </listitem> + <listitem> + <para> + <computeroutput>Actions:</computeroutput> this menu is empty until you define some actions (see the + configuration menu description).</para> + </listitem> + <listitem> + <para> + <computeroutput>Delete duplicated messages:</computeroutput> This will remove messages from the + active folder that were sent twice to you. For example you + received a message directly and through a mailing list at + the same time.</para> + </listitem> + <listitem> + <para> + <computeroutput>Execute:</computeroutput> execute all the pending move, delete, and copy commands. + Only if execute immediately is off in the common preferences. + Shortcut: X</para> + </listitem> + <listitem> + <para> + <computeroutput>Log window:</computeroutput> opens the log window. In the log window, you + can see what Sylpheed is doing. Keeping track of things + in that way is very good when you suspect there is something + wrong. You can paste the info of the log window into an + e-mail and send it to the developer or the mailing list. + Shortcut: Shift-Ctrl-L</para> + </listitem> + </itemizedlist> + <para> +In the log window, you can see what Sylpheed is doing. Keeping +track of things in that way is very good when you suspect there +is something wrong. You can paste the info of the log window +into an e-mail and send it to the developer or the mailing list.</para> + </section> + <section> + <title>Configuration menu </title> + <para> +In the Configuration menu, clearly, you can set up Sylpheed +the way you want it to work and react.</para> + <itemizedlist> + <listitem> + <para> + <computeroutput>Common preferences:</computeroutput> in this option you will be + presented a dialog in which you can select a number + of tabs. Each tab represents a specific set of settings + in Sylpheed. In the next chapter, these dialog options + are explained in more detail.</para> + </listitem> + <listitem> + <para> + <computeroutput>Filter setting:</computeroutput> this option shows you a dialog in which you + can set up the filtering rules that you want Sylpheed + to process on receiving new e-mails. You first specify + on which part(s) of the e-mail Sylpheed has to check, + and then you tell Sylpheed what to do. You can move the + message to a different directory (including trash to get + rid of spam mail). Selecting the destination folder is + possible through a browser window that comes up when you + press "Select..." + </para> + <para> + You can choose not to receive the e-mail. Note that + this will leave the message on the mailserver of your + provider, the message will not be removed! + </para> + <para> + When you press the "Register" button, the filter + rule is added to the list of rules. Do you select + "Substitute", then the selected rule is replaced by the + information of the setting entered. "Delete" in the end + will delete the selected filtering rule. + </para> + <para> + Please note that you can set up two selections for a rule, + which can be "OR'd" or "AND'd". OR means that one of the + two selections will have to match for the rule to be + executed. AND means that both selections have to match + before an action is performed. + </para> + <para> + To the right of the selection rules you see buttons + called UP and DOWN. You can move rules up and down in + the list. This will often trigger different behaviour + in the selections, so consider the order in which + you set the rules.</para> + </listitem> + <listitem> + <para> + <computeroutput>Template:</computeroutput> let your create a new message template. + When composing a new message you can then used one + of the defined templates and insert it (or use it to + completely replace the content of your mail). + The templates can contain some special characters + that are replaced when the template is used in order + to create a dynamic text. Use the symbols button on + the templates definition window to see the list of + the available symbols.</para> + </listitem> + <listitem> + <para> + <computeroutput>Actions:</computeroutput> let your create new commands to be added to the + 'Tools/Actions' menu. An action is a command that processes + the select part of a message, the message body or the complete + message file. It can be a background process, used as a filter + (reads, modifies and replaces a message),...</para> + </listitem> + <listitem> + <para> + <computeroutput>Preferences for current account:</computeroutput> here you can set the + specifics for the account you are currently using. + Should mail be deleted after fetching, what is the + server it comes from, etc. Basically it is the same + dialog form as shown in setting up a new account.</para> + </listitem> + <listitem> + <para> + <computeroutput>Create new account:</computeroutput> here you name the account (each + account has a recognizable name), you set up your name + and e-mail address etc. You set up the type of server + you access (POP4, IMAP4, local mailbox, newsserver) + and where the downloaded messages have to go (default + folder is the inbox). In the RECEIVE tab you select or + unselect options, in SEND you can set up how to send + your messages. In COMPOSE you can point to a specific + signature file, and in ADVANCED you can set up alternate + ports for the server, if these exist. (Do not mess + with these unless you are sure you have to!!)</para> + </listitem> + <listitem> + <para> + <computeroutput>Edit accounts:</computeroutput> here you can select one of the accounts + you created, from a list, and edit the information about + them. Note that you cannot edit an account for which + you are writing a message at the same time. This to + ensure data integrity.</para> + </listitem> + <listitem> + <para> + <computeroutput>Change current account:</computeroutput> here you can select what + account you want to use, to write a message. + If you have enabled the status bar (in the view menu), + the name of the current account is shown in the bottom + right corner of the Sylpheed window (in the status bar) + and can be changed by a click on it (then a menu appears + and lists all your accounts).</para> + </listitem> + </itemizedlist> + </section> + <section> + <title>Help menu </title> + <para> +This menu lets you look at the manual and FAQ of Sylpheed, +and you can also see the "about" info, who wrote Sylpheed. +</para> + </section> + <section> + <title>Context menu </title> + <para> +You can pull up context menus (through clicking button2) for +the folder tree and the summary pane. (windows users: button2 +is the right mouse button.) +</para> + <para> +In the folder view you can add, rename and remove folders +through the context menu. You can also set the folder +properties (define the selected folder as an inbox, outbox, +trash, ...). +</para> + <para> +In the message summary you can do a host of things from the +context menu, like viewing message headers, opening a message +in a separate window (also possible by double clicking on a +message) etc... +</para> + </section> +</chapter>
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